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August 11 - August 13, 2017
Walter E. Washington Convention Center
Washington DC, USA
Home  //  Artist Alley  //  Art: The Alley - Rules
Art: The Alley - Rules

Rules and Information for Exhibitors in the Alley at Otakon 2016

Thank you for your interest in this year's Artist Alley. It is the participation of individuals such as yourself that helps make Otakon the great show that it is. In order to help maintain the standard of excellence that Otakon holds itself to, please be aware of the following rules that apply to tables, works of art and artists in the Artist Alley:


Space Information

UNLIMITED BOOTHS:

Unlimited booths are aimed at the artist who is looking to make the transition to the Dealers Room but is not quite sure if they can make it in the Dealers Room. In this spirit we are offering a limited amount of tables that have less restrictions than traditionally offered in the artist alley.

  1. Applications open January 19th, 2016 at 7:00 PM EST and will remain open until all Unlimited Booths are sold.
  2. Spaces will be sold on a first-come, first-serve basis.
  3. Unlimited Booths are $1000 and include ONE membership/badge.
  4. Additional memberships/badges must be purchased separately.
  5. No fan art restrictions within the following guideline:
    • The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.

STANDARD TABLE:

The Artist Alley is meant to showcase artists' talents and works. In this spirit the amount of fan art displayed at a standard table may not exceed more than 50% of their displayed work.

  1. Applications open January 20th, 2016 at 7:00 PM EST and will remain open for 2 days until January 22nd, 2016 at 11:59PM EST.
  2. Spaces will be sold via screened lottery.
  3. These booths are $200 and do not include a membership/badge. Badges must be purchased separately.
  4. Additional memberships/badges must be purchased separately.
  5. Fan art may take up a maximum of 50% of the display space regardless of mediums. For each piece of fan art displayed you must also display an original piece of similar size.
    • 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
    • You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
    • To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
    • When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
    • You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
    • Celebrity likenesses are considered to be fan art.
    • Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
    • Everyone knows that copying someone else's work is wrong, but there is no "magic rule" about how much must be changed to make it an artist's own. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
    • Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.

Table Size:

All space types come with ONE TABLE, of dimensions 6 feet long by 2 feet wide and 2 feet 5 inches tall. These dimensions are subject to change depending on what is supplied by the decorator.

Chairs:

2 chairs are provided with each table. You may not supplement this amount with your own chairs.

Artist Alley Flags:

  • Each Artist Alley table or booth comes with up to 3 Artist Alley flags.
  • Each person behind a table must have a membership badge with an Artist Alley flag attached; you are responsible for making sure that you have an Artist Alley flag.
  • Selling behind an Artist Alley table without a flag is grounds for removal from the Artist Alley without a refund.
  • The only exception to this is that child badges may be behind the table without a Artist Alley flag as long as they are accompanied by a flag holder. Child badges may not be left behind the table unsupervised and may not sell at your table.

Number of People Behind Each Table:

There may only be 2 people behind each table or booth at any time. This includes the common spaces behind the tables as well. Each table will have up to three artist alley flags to give you and your team enough valid sellers to rotate spots behind the table. Please take breaks for food and water!

Sharing Space:

Artists may share space with another artist under the following conditions.

  1. The total number of people for a table does not exceed 3 people.
  2. The overall table must conform to the 50% original artwork display rules.
  3. Artist Alley staff must be notified of any artist taking in personal sales at check in. Those additional artists will be required fill out a Maryland Temporary Sales Affidavit.

Subletting Space:

At no time may an artist sell or rent their space to another artist or vendor within the Artist Alley or Dealers Room. If an artist or vendor is found subletting, both the artist who registered the space and the person occupying the space will be evicted from the space immediately with no refund.


Application Process

UNLIMITED BOOTHS:

tables are sold on a first-come, first-serve basis.

  1. STEP ONE: Apply for an Unlimited Booth by filling out the Letter of Intent. The Letter of Intent is an Online Form which is only available for a limited time. Once the application period ends, no additional applications will be accepted under any circumstances.
  2. STEP TWO: Applicants accepted will be contacted to finish registration and make payment. If your application is accepted you will receive an e-mail notification which will include a link to the final registration and payment pages. You will be given 24 HOURS in which to complete registration and pay for your table. Should you not make your payment by the payment deadline, you will forfeit your space.
  3. REMAINING SPACE: If any spaces are available after the initial acceptance wave, a second wave will take place. The same policies will apply for any additional waves.
  4. SOLD OUT: Once the Unlimited Booths are sold out a mass e-mail will be sent out to the remaining artists on the reserve list.

STANDARD TABLE:

All tables are sold via Screened Lottery.

  1. STEP ONE: Apply for a Standard Table by filling out the Letter of Intent. The Letter of Intent is an Online Form which is only available for a limited time. Once the application period ends, no additional applications will be accepted under any circumstances.
  2. STEP TWO: Applicants accepted will be contacted to finish registration and make payment. If your application is accepted you will receive an e-mail notification which will include a link to the final registration and payment pages. You will be given SEVEN DAYS in which to complete registration and pay for your table. Should you not make your payment by the payment deadline, you will forfeit your space.
  3. REMAINING SPACE: If any spaces are available after the initial acceptance wave, a second wave will take place. The same policies will apply for any additional waves.
  4. SOLD OUT: Once the Standard Tables are sold out a mass e-mail will be sent out to the remaining artists on the reserve list.


Screened Lottery Information

Gallery:

In the Letter of Intent you will be asked for some basic information as well as a link to an online gallery.
  1. Any applications submitted without gallery information will be rejected from the lottery pool. If you have not entered a gallery link or have entered it incorrectly, please resubmit your application with the correct information.
  2. Galleries may be on any website (Personal website, Deviantart, Etsy, etc.). If using a site like Tumblr please provide a link to a tag or post specifically made for the application. Due to the volume of galleries we must screen, your example images must be easy to view or we will be forced to reject your application.
  3. Galleries are used to check for any copyright or trademark issues, confirm you are human, and to help in placing artists within the room.
  4. A minimum of 10 images are required in the gallery and must showcase a range of examples of what you intend to sell at the con.
    • At least 50% of all images must be original artwork.
    • If you are a 2D / print / drawn commission artist, you must have a variety of images that show original and/or fan art.
    • If you are a 3D / craft / fiber artist, you must show a variety of items or styles that show original and/or fan art.
    • If your pieces are modifications of already existing items, you must show multiple types of items using different base items or in a variety of different styles.
    • Photos of previous Artist Alley setups are gladly accepted.
    • Sketches / rough drafts / prototypes are acceptable, but can only account for a maximum of 30% of the images within the gallery.

Lottery Pool:

  1. Each artist or studio that applies and is accepted will have ONE ENTRY into the lottery pool. Any duplicates will be consolidated into one single entry.
  2. Any artist found to be applying under multiple names will be immediately rejected from the lottery pool.
  3. Your application may be rejected from the lottery pool for the following:
    • Your application was submitted without a gallery and no duplicates containing gallery links exist.
    • Your gallery contained an insufficient number of entries, less than 10, or is difficult to navigate. If using Tumblr or a Tumblr-like platform, please link to a tag or post specifically made for the application.
    • Your gallery contains one or a number of images which have trademark or copyright issues.
    • Your gallery contains items which are prohibited by the artist alley rules.

Dealers Room

Due to increased demand for space in both the Artist Alley and Dealers Room we have had to make a major change concerning our registration process. Starting this year (2016) anyone who applies for Artist Alley will have their Dealers Room application automatically rejected. This is regardless of whether or not you are accepted into the Artist Alley.

Double Booking:

Exhibiting in both the Artist Alley and Dealers Room is strictly prohibited. If you are found exhibiting in both areas, at the same time, you will be evicted from both immediately and may be banned from exhibiting for future years.
  1. If you are an artist who has been contracted by an exhibitor in the Dealers Room, you may still exhibit in the Artist Alley so long as you are not an owner of the company vending or your work does not make up the majority of the items sold by said vendor.
  2. The resulting merchandise from your partnership may only be displayed and sold at either the vendor's booth in Dealers Room or your own Artist Alley booth, but any one piece may not be sold in both locations.

Moving to the Dealers Room

If you are an artist who believes they have completely outgrown the Artist Alley, and are not interested in our Unlimited Booth spaces, you may apply to the Dealers Room as a normal exhibitor. Artists who choose to do this will not be allowed to reapply to Artist Alley in future years.
  1. If you are an artist who has previously attempted to vend in the Dealers Room and found you are not quite ready to be there you may be entitled reentry into Artist Alley. In this situation the following must occur.
  2. You must contact the Artist Alley or Dealers Room heads explaining your issue in applying for Dealers Room before the Artist Alley application opens.
  3. You must prove through sharing your financial information pertaining to the previous year's Otakon that you took a loss.
  4. The Artist Alley or Dealers Room Department Head will share this information with the other Department Head as well as the Head of exhibitions and will come to a decision on whether or not to allow you reentry into Artist Alley.
  5. If approved, you will be recategorized as an Artist and will be welcome to apply to the Artist Alley during the application process.


At-Con Information

Hours of Operation:

  • Thursday: set up 5:00pm to 9:00pm Artists only
  • Friday: 9:00am to 1:00pm Artists only.
    1:00pm to 11:00pm Open to the General Public.
    11:00pm to 12:00am Artists only.
  • Saturday: 9:00am to 10:00am Artists only.
    10:00am to 11:00pm Open to the General Public.
    11:00pm to 12:00am Artists only.
  • Sunday: 9:00am to 10:00am Artists only.
    10:00am to 3:00pm Open to the General Public.
    3:00pm to 4:00pm Artists only.
    **Please note that all artists must be out of the Alley by 4:00pm on Sunday.**

Artist Alley Check-in Times

  • Thursday: 3:00pm till 10:00pm (All persons in line at 10:00 will be processed).
  • Friday: 8:30am till 5:00pm (All persons in line at 5:00pm will be processed).
  • Friday: 5:30pm till 11:00pm (All persons in line at 11:00pm will be processed).

Identification:

All artists must show a government-issued, photo ID to check in at Artist Alley. If an artist is not able to produce a valid ID at check in, their table(s) will be held until 10:00 AM on Saturday, at which point the table(s) will be considered unclaimed and open for sale on a first-come, first-served basis. Accepted forms of ID include but are not limited to:
  • A state driver's license
  • State-issued identification card
  • A passport
  • Military ID. Other forms of Photo ID may be accepted at the discretion of the Department Head of Artist Alley. The name on the ID must match the name given during table registration.

Contract:

To exhibit in the Artist Alley at Otakon 2016 you must agree to the rules and terms in writing. Printed copies of these rules will be available for all artists to sign at check-in.

In the state of Maryland, a person must be at least 18 years old in order to sign a contract. Therefore, any person who is not 18 must have an adult sign the contract on their behalf. The adult who co-signed the contract must be present to check-in for a table, must remain present at the table at all times, and must accept responsibility for any failure of the under-aged artist to comply with all convention policies as well as applicable laws.

Artist Alley Flags:

  1. Each Artist Alley table comes with up to 3 Artist Alley flags.
  2. Each person behind a table must have a membership badge with an Artist Alley flag attached; you are responsible for making sure that you have an Artist Alley flag.
  3. Selling behind an Artist Alley table without a flag is grounds for removal from the Artist Alley without a refund.
  4. The only exception to this is that child badges may be behind the table without an Artist Alley flag as long as they are accompanied by a flag holder. Child badges may not be left behind the table unsupervised and may not sell at your table.

Sharing Space:

Artists may share space with another artist under the following conditions.
  1. Total number of people for your table does not exceed 3 people in total.
  2. The overall table must conform to the 50/50 display rules.
  3. Artist Alley staff must be notified of any additional artists taking in personal sales at check in. Those additional artists will be required fill out a Maryland Temporary Sales License and their information will be shared with the Maryland Comptroller after the convention is over.

Transfer of Tables:

Each table is registered to an artist at purchase. No purchased table may be moved to the ownership of another artist. If you need to opt out of your table, please notify the Artist Alley staff to make the table available to the wait-list. Also, please note that table costs are nonrefundable.
  1. If you are a registered corporation at the time of your application to the Artist Alley you may transfer your table to another employee of your corporation. This person must not have been accepted for a table in the Artist Alley. Additionally you must also provide the following information:
    • The State in which you have incorporated
    • Your incorporation ID (This is not your Federal Tax ID)
    • Your Federal Tax ID
    • Date of incorporation (Your date of incorporation must be prior to submitting an application to the Artist Alley)

Subletting Space:

At no time may an artist sell or rent their space to another artist or vendor within the Artist Alley or Dealers Room. If an artist or vendor is found subletting at any time, both the artist who registered the space and the person occupying the space will be evicted from the space immediately with no refund.

Unsold Tables:

Unsold tables will be offered for sale one (1) hour after Artist Alley opens on Friday at the Artist Alley Operations Table. Unsold tables are tables which have been made available before convention and should not be confused with abandoned tables.
  1. You may not line up prior to this time.
  2. All tables are sold on a first-come, first-served basis.
  3. Unsold tables will only be sold as a standard tables. Unlimited booths are only available through pre-sales.
  4. Unsold tables will only be sold at the full rate of $200.

Abandoned Tables:

If an artist fails to check in for their table by 11:00 PM Friday and does not contact the Artist Alley Department Head in advance, their table will be considered abandoned. At that point, their table will be offered for sale at the at-con rate on a first-come, first-served basis.
  1. Lost tables cannot be reclaimed, and neither credit nor refund will be given for no show tables.
  2. The lineup location will be announced at 12:00 PM Friday at the Artist Alley Operations Table.
  3. You may not line up prior to this announcement.
  4. No show tables will only be sold as standard tables. Unlimited booths are only available through pre-sales.
  5. No show tables will only be sold at the full rate of $200.

Refunds:

Tables are not refundable.


Maryland State Sales Tax Information

Maryland State Law requires that all dealers charge 6% Maryland sales tax separate from the amount of the sale. Artists are required to receive a state Tax ID from the Comptroller of the Treasury either before or after the convention, and send in the collected sales tax. Eight weeks prior to the convention, the Artist Alley Coordinators will send a list of all artists signed up by that date to the Maryland Comptroller's office, and they will mail out tax forms from there. Artists with current Maryland Tax IDs may use their current numbers. There is no fee associated with this application.

If you have any questions about the Maryland State Sales Tax, contact: Maryland State Comptroller's Office at: (410) 260-6240.

Maryland State Trader Licensing Information:

Out of state vendors who do business three times or less per calendar year in the State of Maryland are not required to obtain a Trader's License. Vendors who fall under this category will need to fill out a copy of the Exhibitor's Affidavit.

Artists that exhibit more than 3 times a year in the State of Maryland are required to apply for a Maryland Trader's License in order to do business at the Baltimore Convention Center. Trader's Licenses are issued beginning in May of each year and are valid until the end of April of the following year. Along with the Maryland Trader's License application, there is a Maryland License Fee based on the projected dollar amount of inventory brought to the convention. Please contact the Maryland State Comptroller's Office for the latest License Fee table.

Maryland artists may use a photocopy of their present Trader's Licenses and do not need to apply for another one just for Otakon. The Clerk of Courts Office does not send out renewal notices, so artists must re-apply each year for a new Trader's License.

Either a Trader's License or Exhibitor's Affidavit must be presented to the Dealer's Room Coordinator upon your arrival at the Baltimore Convention Center. These licenses must be displayed at your booth(s) during the convention. NO ARTIST WILL BE PERMITTED TO SET UP WITHOUT A MARYLAND TRADER'S LICENSE OR AN EXHIBITOR'S AFFADAVIT.
This is a BCC requirement.

Artists with an Exhibitor's Affidavit are required to forward the affidavit back to the Comptroller of the Treasury of Courts Office within 7 days after conclusion of the event. Please send the affidavit to the following address:
Comptroller of the Treasury Compliance Division, State License Bureau

301 West Preston Street
Baltimore, Maryland 21201-2305

If you have any questions about Maryland Trader's Licenses, contact: Baltimore City Clerk of Courts Office at: (410) 333-3790


Artist Load-In and Load-Out

Hours:

Thursday:set up 3:00pm to 9:00pm
Friday: 9:00am to 1:00pm and 11:00pm to 12:00am
Saturday: 9:00am to 10:00am and 11:00pm to 12:00am
Sunday: 9:00am to 10:00am and 3:00pm to 4:00pm - Please note that all artists must be out of the Alley by 4:00pm.

Load in Information:

  1. Artists may use the elevator in the Pratt Street entrance/lobby to move their merchandise into the Artist Alley area during Artist setup times. To use these elevators they must have a membership badge with an Artist Alley flag and be transporting merchandise or display materials. Artists using the elevators must remember to allow any priority members who may also need use of the elevators access to them during these times or this privilege may not be available in the future.
  2. During setup all artists and artist assistants must wear their membership badges with Artist Alley flags.
  3. Any artist entering the Artist Alley before setup hours without previously obtained permission may be evicted from the Artist Alley without refund.

Loading Dock Use:

Hours:
  1. Thursday: 3:00 PM to 8:00 PM.
  2. Friday: 9:00 AM to 11:30 PM.
  • There will be a $50 per use fee to use the loading dock.
  • All artists must check in before they may gain access to the loading dock. The Baltimore Convention Center staff will turn away any vehicles attempting to access the loading dock without a badge and Artist Alley flag.
  • The loading dock is for the use of unloading and loading materials into the Artist Alley. You must remove your vehicle from the loading dock immediately after loading in or loading out all of your materials. Any vehicles left for significant amounts of time may be towed at the discretion of the Baltimore Convention Center.


Tables, Booths, and Displays

Number of Tables:

A single artist or studio is allowed a maximum of one table or booth.
  • Unlimited booth owners may supplement up to 1 additional table so long as it does not obstruct another artist's space and your setup allows for a proper opening to enter and exit in case of emergency.

Table Size:

Table sizes are roughly 6ft long by 2ft wide and 2ft 5inches tall. These dimensions are subject to change depending on what is supplied by the decorator.

Chairs:

2 chairs are provided with each table. You may not supplement this amount with your own chairs.

Number of People Behind Each Table:

Each table and booth may only have 2 people behind the table (including the common space behind the tables as well) at any one time. Each table will be given up to three Artist Alley flags to give you and your team enough valid sellers to rotate spots behind the table. Please take breaks for food and water!

Table Signage:

All table signage should match the information that you registered with. Ex: If you put down on your application that you are "Studio A" but all your signs say that you are "Studio B" this will be seen as a table transfer. Signage that does not match your registration must be removed.

You may change the Studio Name we have on file ONCE. To do so you must contact us at least 30 days before the Thursday of the convention. A change is only allowed for Studio Name, no other information on the application may be changed at any time. Any attempts to exploit this as a table transfer will result in a non-refundable eviction from the Artist Alley.

Structures:

  1. Any structure brought to display artwork must be of sound construction and may not extend more than 5 feet above the table or a total of 8 feet from the floor, whichever is less.
  2. If any structure falls down, appears unstable, or extends above the height limit, the artist to whom it belongs will be asked to remove it by the Artist Alley staff.
  3. In addition, all displays must reside within the confines of your area.
    • Unlimited booths are restricted to the boundaries of your booth space and will be marked for your convenience.
    • Standard tables are restricted to the boundaries of your table top and up to 3 feet behind your table.
    • Displays behind your table may not impede upon other artists' areas nor disrupt traffic flow in case of emergency.
    • The corners of each island of tables are considered to be an emergency egress for artists; as such you may not use the corners for your display.


Artwork and Sales

Adult Materials:

In recent years, there has been a marked increase in the number of minors and families attending Otakon. Therefore, Otakorp, Inc. asks that all exhibitors, including artists in Artist Alley, keep this in mind when setting up their displays. The acceptability of displays of adult material is at the sole discretion of the Department Head of the Artist Alley. Any materials which are sexually explicit, extremely graphically violent, or otherwise unsuitable for children must be displayed in a manner that keeps minors from seeing them. If any of these materials are found left out in the open, or the Artist Alley staff receives complaints, the artist will be asked to remove the material in question. If any artist sells inappropriate materials to minors, they will be removed from the Artist Alley, Otakon and membership in Otakorp, Inc. They may also be held accountable under Maryland and Baltimore City laws.

The following items may be sold:

  1. Any product featuring an artist's original character.
  2. Commissioned and hand-drawn works made during the convention, provided that they do not violate any other rule
  3. Unique, individual, hand-made items
  4. Fan art which clearly shows that the work is produced by the artist, rather than by the license holder.
  5. Props that are clearly made by the artist that are original rather than of a licensed nature.

The following items are prohibited from sale within The Alley at all table types:

  1. Any work with copyrighted materials and/or trademarked logos(official art), regardless of whether or not the work is original.
  2. Bootleg products
  3. Copyright-violating traced, photoshopped, or transferred art. This includes but is not limited to work from "redraw" projects, and pixel artwork, such as pearler or other forms of sprites, which directly copy a licensed work.
  4. 2nd or 3rd party art/sales.
  5. Products that can be bought at a store either in Japan or the US that you did not create
  6. Food, snacks or beverages.
  7. Legally imported merchandise or legitimate US products. This includes, but is not limited to: wall scrolls, sharpies, art supplies, duct tape, glow sticks etc.
  8. Any items for sale in the Dealers' Room regardless if you are the creator.
  9. Props that are a replication of a copyrighted and/or licensed nature.

Unlimited Booth Fan art:

Unlimited booths are aimed at the artist who is looking to make the transition to the Dealers Room but is not quite sure if they can make it in the Dealers Room. In this spirit we are offering a limited amount of tables that have less restrictions than traditionally offered in the artist alley.

The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.

Standard Table fan art:

The Artist Alley is meant to showcase artists' talents and works. In this spirit the amount of fan art displayed at a standard table may not exceed more than 50% of their displayed work.
  1. 50% shall be defined as half the tables visual display area. For example if there is 6 square feet of display area then no more than 3 square feet of your display area may be fan art.
  2. You may use a limited number of duplicates in your display. If using duplicates of original artwork to meet the 50% display space rules you may use up to 3 DUPLICATES TOTAL to do so.
  3. To better facilitate the Artist Alley staff in identifying what is fan art and what is original artwork, we ask that you identify fan art and original art with a single colored sticker displayed on the corner of your artwork (Note: This also makes a great place to display pricing as well). A limited amount of stickers will be provided upon check-in and request.
  4. When displaying fan art, artists must respect the source's trademarks. This includes but is not limited to avoiding things such as use of logos in their display, signage referring to the artwork by its series or signage referring to the a character's name.
  5. You may have up to 2 portfolios, flip books, or bins/boxes to display on your table. These displays must also conform to the 50% fan art display rules.
  6. Celebrity likenesses are considered to be fan art.
  7. Items made using licensed fabrics or materials used under first sale doctrine are considered fan art. Items which fall under first sale doctrine may include but are not limited to stickers, comics, wall scrolls, and manga.
  8. The artist bears all responsibility and risk for the items brought for sale at Otakorp, Inc. Any questions regarding this policy will be resolved by the Department Head of Artist Alley, in consultation with Otakorp Inc.'s lawyer when needed. If a piece of art appears to be very similar to a licensed, copyrighted, etc. piece of art, the artist may be asked to remove it from display and sale at the discretion of the Department Head. The Department Head's decision is final.
  9. Any artwork containing a protected license created by the copyright holder, under commission of the copyright holder, or within the terms of a license agreement will be considered original artwork. If your work falls under one of these categories please be sure to have copies of all appropriate paperwork on hand.

At Con/Pre Con Commissions:

Commissions taken for delivery at the convention, regardless if the commission was taken pre convention for delivery or at the convention for delivery are between the artist and commissioner, Otakon is not a party in these dealings. As such Otakon and the Alley staff cannot assist you in locating either the commissioner or the artist you commissioned. Please make sure you get contact information for one another as part of your dealings.

Giveaways:

Giveaways of any type are not allowed. This includes but is not limited to raffles of any kind.


Conduct

While in the Artist Alley, all convention, local, state, and federal rules, policies and laws apply. Convention rules can be found online on the Otakon website and in your program book.

Badges:

Otakorp, Inc. badges must be worn at all times. ONLY people with an Artist Alley flag will be allowed behind tables within the Artist Alley. Persons behind tables within Artist Alley without an Artist Alley flag are subject to removal from the convention without a refund.

Substance Use:

Smoking, including vapes or electronic cigarettes, or use of alcohol or drugs while in the Artist Alley will not be tolerated. Violations will result in removal from the Artist Alley and convention with no refund.

Behavior:

Please refrain from running, screaming, yelling, horseplay, or obscene language; all artists are expected to be courteous and polite to one another, the staff, and other convention attendees.

Noise:

Overly loud music, videos, etc. will not be tolerated in the Artist Alley. If the amount of sound coming from a table is found to be disruptive as determined by the Artist Alley staff, the artist will be asked to lower the volume. Further noise violations can result in the artist being removed from the Artist Alley.

Photograpy:

Photography and video recordings are permitted within the Artist Alley, provided that the person being recorded has given permission. Similarly, pictures or videos of art are allowed only with permission of the artist. The sole exception is that photography and videography of the art show is not permitted.

Signs:

Artists are requested not to move or tamper with Otakon signage without staff permission.

Rules Violations and Penalties

Most issues within the Artist Alley are handled with a warning, but sometimes larger actions must be taken. Here is a general guideline for the consequences for the majority of offenses that may happen within the room.

FIRST OFFENSE - Verbal Warning:

The Artist Alley Department Head will speak with you detailing any major concerns with regards to your display, merchandise or conduct. You will be given examples, conditions and a time frame with which you must comply. This may be, but is not limited to, removing all offending material from sight and not displaying it again for the rest of the convention. A note of this warning will be made for reference at any other time in the weekend.

SECOND OFFENSE - Written Warning:

The Artist Alley Department Head will speak with you and present you with a written warning detailing any major concerns with regards to your display, merchandise or conduct. You will be given examples, conditions and a time frame with which you must comply. This may be, but is not limited to, removing all offending material from sight and not displaying it again for the rest of the convention.

THIRD OFFENSE - Eviction from Artist Alley

If you have already been given a written warning and have not complied in the time frame given, put any offending material back on display, or broken another rule, you may be evicted from the Artist Alley without refund.

FINAL OFFENSE - 1 Year Ban:

If after being evicted from the room you are found trying to convince, or have convinced, another artist (whether knowingly or not) to help you sell you any merchandise (whether the offending merchandise or not), you will henceforth be banned from exhibiting in the Otakon Artist Alley for 1 year. Artists found selling your artwork will get a warning and/or could also be evicted or banned.

BLACK LIST:

The current Department Heads and executive members of Otakorp, Inc. are unaware of any form of blacklist for the Artist Alley. If one has existed at any time previous to 2016 it is no longer valid. If for any reason an artist does something which requires any form of ban, either of a fixed duration or permanent, it will be after a thorough investigation and a decision agreed upon by the Otakorp, Inc. executive members and Otakorp, Inc.'s legal counsel. Any decision will be given to the artist in writing and kept on file.


Changes

Though Otakorp, Inc. and the Artist Alley staff retain the right to make instantaneous changes to the Artist Alley policies, every effort will be made to extend artists the courtesy to make announcements of any changes.


As a reminder the Artist Alley staff will consistently monitor and patrol the Artist Alley for policy and rules violations. Any and all observed and reported violations will be acted upon. A single violation of the convention and Artist Alley rules and policies can potentially result in the artist being removed from the Artist Alley and the convention at the discretion of the Artist Alley staff. If an individual is removed, they forfeit all fees and will receive no refund for their table or membership. Additionally, for the safety of the Artist Alley staff, conversations between yourself and the Artist Alley staff may be recorded.

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