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August 8 - August 10, 2014
Baltimore Convention Center
Baltimore, Maryland, USA
Home  //  Dealers & Industry  //  Dealers Room: Booth Registration Information
Dealers Room: Booth Registration Information

Dealer's Room: Booth Registration Information

The Dealer's Room will be in Exhibit Hall F of the Baltimore Convention Center (BCC), with access from the loading docks via a roll-up door during setup/breakdown, and membership entrances through the Sharp Street Lobby (via Hall G) during operating hours.

Each table in the Dealer's Room is actually a 10'x10' booth with a 6' draped table and two chairs. Booths or blocks of booths reserved by a dealer will be marked off by 3' high pipe-and-drape around the sides and back. Booths will be available along the walls of the Exhibit Hall, or in islands as shown in the map available on the Otakon website.

Otakorp, Inc. will also offer industry spaces in the adjoining Hall G to accommodate larger, trade-show quality displays. Further information on industry spaces is available by contacting the Industry Liaison through our contact form.

Dealer space will be assigned on a first-come, first-served basis. We will try our best to accommodate your location preference. However, it may be necessary to relocate dealers' areas and we reserve the right to do so within reason.

While Otakon does not allow booth spaces to be sublet to another vendor, we do not have a policy barring one or more vendors from sharing a booth space. Should vendor(s) be inclined to do so, approval must be obtained from the Dealer's Room Coordinators and each individual vendor MUST register separately and MUST submit separate Trader's Licenses upon check-in. Failure to do so may result in removal of all involved vendors from the convention and forfeiture of all registration fees.

Booth Rates

The booth rate this year is $925 for all booths booked by June 28th, 2014. Booth(s) booked after June 28th will be billed at $1200 per booth.

For dealers requesting endcap booths, there will be a $300 surcharge per endcap. This charge will be billed separately after booth(s) has been confirmed.

Reservations/Payment/Contact

To reserve table space, you must fill out the request form. Our Dealer's Room Sales Representative will then contact you with a confirmation or a request for additional information. Once we have confirmed your space is available, you will be sent an email with a link to pay for the space by credit card. Your payment must be made within fifteen (15) days. If payment is not made within that time, your tables may be released for general sale.

Mail-in Payments are no longer being accepted for spaces in Otakon's Dealer's room.

To contact the Dealer's Room Sales Representative, please use the contact form on our website.

Dealer Memberships

Dealers will be supplied with two dealer badges for each booth purchased. Dealer badges will be honored as membership badges during all hours of the convention. Dealer badges must be worn at all times by any person working at a booth. Badges may not be sold, loaned, or otherwise transferred to persons who are not working for you.

Dealer's Room badges may be shared among employees, but the practice of sharing one badge among multiple employees simultaneously is prohibited and could result in the confiscation of badges. Every individual working your booth(s) must wear a badge at all times.

Because of repeated requests, we will be offering additional dealer badges for purchase at Otakon. If you need additional dealer badges (beyond the two-per-booth that are provided), contact the Dealer's Room Coordinators at the convention. Additional dealer badges are priced at the same rate as pre-registered member rate.

If you are with a production house, animation/comic studio, or other part of the industry and wish to have more badges for your industry (i.e. non-retail) personnel, please contact our Industry Liaison through our contact form.

Last-Minute Registration

Dealers who sign up after the normal registration deadline must be aware of the following changes:

  1. The booth rate will rise from $925 to $1200 per space.
  2. The dealer must pay for their booth(s) with cash, money order, or certified/cashier's check. NO EXCEPTIONS.
  3. The dealer must obtain a Maryland Sales Tax ID no more than 30 days after Otakon 2014 has ended.
  4. The dealer will be assigned space at the discretion of the Dealer's Room Sales Representative.

Refund/Cancellation Policy

Should a dealer find they cannot attend Otakon, or need to reduce the number of booths purchased, they may cancel booths by contacting the Dealer's Room Sales Representative at the email or postal address provided earlier in this document to make arrangements. Dealers should also cancel any services they have ordered through the BCC, the decorating company, and/or any other service providers.

Dealers will receive a full refund of booth fees for booths cancelled before June 1st, 2014, and a refund of half the booth fee for booths cancelled before July 1st, 2014. After that date, there will be no refund for cancelled booths. Please allow four to eight weeks for Otakorp, Inc. to process your refund.

Dealers who cancel give up any claim or reservation to the cancelled booths, which are returned to the pool of available space at the standard booth price.

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