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Vitals: Policies
It is very important that you read and understand these policies;
they’ll be posted at the convention as well, but anyone who attends
Otakon is expected to follow these rules.
Your membership in Otakorp, Inc. entitles you to enjoy the primary
benefit of that membership: you get to attend Otakon! But as the man
said, with great power comes great responsibility.
We work very hard to ensure that Otakon takes place in a safe and
family-friendly environment, and we need your cooperation. We have
policies to address specifics such as weapons and lost children. We also
have a general policy that we do not tolerate disruptive behavior of any
sort, and we can and will take action when we see something we feel is
dangerous or disruptive. The type of action we take may range from a
quiet but stern word in private to forcible ejection from the
convention, revocation of your membership in Otakorp, Inc., or even
criminal charges. (The action taken is solely at the discretion of
Otakorp, Inc.)
The sorts of things that may trigger such action include fighting
(fake or real), heckling, impeding traffic flow, offensive behavior,
failure to observe basic hygiene, public inebriation (or similar
intoxication), or any other failure to follow the rules and directions
of staff members. Remember, anything illegal outside the BCC is illegal
inside the BCC. If your behavior is clearly problematic, we will deal
with it as a problem. Show common courtesy to your fellow otaku, and
follow the rules, and there’s no problem.
With so many people attending, waits in lines may last many hours. We
know that this is frustrating, but it is unavoidable. Please do not take
it out on other attendees or on the staff, and please remember that
following the directions of staff members will make the lines smoother
for everyone!
Members caught jumping in line will be sent to the rear of the line.
You will not be allowed to hold places in line. Lines cannot block
entrances or exits, so leave a gap in front of the door.
The usage of photographic devices is prohibited within certain areas
of the convention, including video and 35mm theaters, within Main Events
and/or concerts, and in the Art Show.
- Prohibited devices include, but are not limited to, cameras (both
film and digital), camera phones, and camcorders
- Photography within the Artists Alley is at the discretion of the
individual artist. Permission must be obtained from the artist for
photography of any kind.
Events that allow photography will be marked as such.
Photographing Guests at Otakon
Otakon’s guests have the right to maintain their privacy.
Convention members may be asked to refrain from photographing guests if
the guests would prefer to not have their picture taken. Guests will
join con-goers for a photo opportunity if they choose to have their
picture taken.
When stopping to take photographs in the hallways, please be
considerate of your fellow members by being brief and not blocking
traffic.
Otakon is certain to be a fun family event, but also one of the
largest east coast Japanese animation conventions with an expected
attendance of 22,000 people. As a result, Otakon wants to ensure the
satisfaction and safety of all of our members, especially children. In
order to safeguard the well being of our youngest attendees, Otakon has
put these policies into effect and offers some advice when it comes to
keeping track of children at a large convention.
A parent or guardian must accompany all children under the age of 12
at all times.
Children are required to carry some form of written identification
and parent/guardian contact information with them at all times so that
Otakon staff may contact the parents or guardians should the need
arise.
THERE IS NO CONVENTION-WIDE PUBLIC ANNOUNCEMENT SYSTEM.
We are unable to page your child if he/she becomes lost.
Recommendations
Here are some suggestions for keeping your children safe.
- First and foremost, please do not leave your child unattended at
Otakon. As mentioned before, we are expecting 22,000 people to attend
the convention this year. It’s easy for a young child to get lost
in a crowd this large.
- Make sure your child knows important information, such as your
name, what you are wearing, what hotel you are staying at (if any), a
cellular phone number, and a home phone number. If a child is lost, we
will make every attempt to contact you through this information.
- It is a good idea to set up meeting places and times for children
older than 12. Otakon suggests that you do not use the following
locations as meeting areas: the Dealer’s Room, as it is constantly
crowded and extremely large; or any video theater because they are dark
and also fairly large. We do suggest using landmarks, such as the large
fountains located in the Charles Street Lobby or the glass encased ships
on the second floor of the Baltimore Convention Center.
In the case that you cannot find your child at your designated
meeting place and cannot establish contact, please notify the Otakon
Information Desk.
Otakon wishes you and your children a safe and happy convention!
- Only Otakon members will be allowed into the dance. Membership
badges must be clearly displayed at all times within the dance.
- Entrance or exit through the terrace doors in Camden Lobby is
prohibited.
- No bags exceeding 12" by 8" by 4" will be permitted
within the dance.
- Otakon is not responsible for members’ bags left outside,
beside, or near the entrance to the dance.
- Please be considerate of the other dancers…
- and REMEMBER, drink plenty of water!
There are certain events at
Otakon that are designated as 18+. Members who wish to attend these
events must be at least 18 years old and MUST obtain a wristband from
the wristband booth prior to the event. Please have your identification
ready when obtaining your wristband. We will not be able to check
identification at the door.
While we understand the appeal of signs as ice-breakers and
conversation starters, but there have been too many complaints from our
members about offensive content or signs that amount to little more than
panhandling.
No signs are permitted except for those signs that are an established
part of a costume. (The sign must be part of the standard
“look’ of the character, such as the sign carried by Genma
the panda.)
Those members wishing to post notices or find other people should use
the bulletin boards provided. Please note that signs asking for food,
money, hugs, etc. are considered panhandling by the Baltimore Police
Department, and signs offering to exchange any sort of sexual favor
(kisses, hugs, glomps, etc.) are considered solicitation. Signs with
offensive content are not allowed regardless of whether they are
“in character.”
Signs in violation of this policy will be confiscated. Repeat
offenders will be considered in violation of the disruptive behavior
policy.
Please note that this policy applies to all types of signs,
regardless of construction. Otakon staff decisions regarding signs are
final.
Weapons NOT Permitted at Otakon include, but are not limited to the
following:
- NO LIVE STEEL at all will be permitted on the premises of the BCC.
Live steel is defined as:
- Swords, bayonets, and knives (regardless of whether or not they
are sheathed)
- Star knives and shurikens
- Metal armor, including chainmail
- Other objects made of metal, which can take an edge. This holds
true regardless of whether the object is actually sharp.
- Metal studs on costumes or other metal components of
costumes/props may also be subject to approval by Otakon.
- NO GUNS OF ANY KIND will be permitted. Examples include, but are not
limited to:
- Airsoft guns, any and all kinds, regardless of whether or not it
is functional. A non-functional airsoft gun with no moving parts is
still an airsoft gun.
- BB guns and pellet guns
- Crossbows, dart guns, and blowguns
- Water guns or water pistols.
- Stun guns and tasers
- The ONLY exception to this rule will be prop guns or resin
models that are easily identifiable as toys, provided that they
possess no moving parts and are clearly marked with a non-removable
orange tip.
- NO “PADDLES,” of any sort will be permitted at the
convention.
- This includes, but is not limited to Yaoi/Yuri Paddles.
- NO NUNCHAKU of any kind will be permitted.
- NO EXPLOSIVES or CHEMICALS of any kind including, but not limited to:
- smoke powder, sparklers, or fireworks of any kind
- Finally, if it is illegal outside in the City of Baltimore and/or State
of Maryland, it is illegal inside the BCC.
Illegal weapons will be reported to the appropriate authorities.
Weapons Permitted
- Staves, bo sticks, boken, shinai, and wooden swords will be permitted as
long as they are handled responsibly and meet all other criteria.
- Fake, prop, or made-up weapons (i.e. made of tissue paper, plaster of
Paris, cloth) are permitted if they are safe and not dangerous to others
around you.
- Examples of dangerous conditions include, but are not limited
to, items that may trip others, items that can snag on people or
surroundings, items that obstruct doors and hallways.
- Prop weapons shall be limited to less than six feet six inches
(6'6") in height and less than fifty pounds (50lbs) in weight.
- Any metal chains are to be less than three feet (3’) in length. This
includes, but is not limited to chain wallets or any non-costume chains as
well.
Behavior with Weapons/Props
- Misuse of a weapon or prop, such as swinging it in a public area or
posing a hazard to others, will result in the weapon or prop being deemed
unsafe for the convention, and you will be asked to remove the item from the
convention center.
- Any weapon purchased in the Dealer's Room must be boxed and removed from
convention center property immediately, and should remain boxed and stored
in your private quarters. Weapons are not to be taken out of their packaging
or wrappings while on BCC property.
- All props and weapons brought into the convention may be inspected and
either approved or rejected by Otakon staff, including those that may have
had prior approval (other conventions, previous conventions, or
pre-convention approval by Otakon staff).
- Any item that poses a potential safety hazard may need to be removed
from the convention.
- This includes any costume, prop, or accessory that obstructs
doors or hallways, or otherwise poses any kind of danger to other
attendees, staff, or convention center property.
- When in doubt, check with Otakon staff. Also please note that just
because a staffer has not stopped you to check your item does not mean that
the item is allowed
All decisions made by Otakon and/or the Public Safety Staff of the
Baltimore Convention Center are final.
We understand that getting autographs from our guests is a major
highlight of the convention for many attendees, not just because
it’s a fantastic souvenir, but also because it’s a chance
for that tiny bit of face time with the guest. Guests, too, value that
rare opportunity to meet some of their fans.
However, demand nearly always outweighs supply, especially for
extremely popular or extremely rare guests. Even the speediest and most
accommodating guest can only sign so many things in a given period of
time. In order to give the greatest number of fans the opportunity to
meet the guest, we MUST keep the lines moving smoothly.
Otakon’s official, scheduled autographing sessions are
governed by the following rules:
- Otakon does not and cannot guarantee that you will receive an autograph
from any particular guest. Otakon’s official autograph sessions are
free of charge to any Member. However, individual guests may participate in
private or industry-sponsored appearances in the exhibit halls, and there
may be fees or purchases associated with those sessions. For-fee or
purchase-required autograph sessions must always take place in the Industry,
Dealer, or Art halls.
- Guests will always be glad to sign your Otakon program book, as well as
any officially licensed and properly credited products. They absolutely will
NOT sign bootleg or unlicensed merchandise, nor material for which they are
not properly credited. At their sole discretion, they may sign handmade,
personal, or otherwise unusual items. If you are uncertain about a
particular item, check first! (Guests may be offended if they’re
presented with bootleg items.) As a last resort, check with the staffer in
charge of the session. Otakon staff may veto any item as unsuitable for
signing, and such decisions are final.
- Unless a specific limit is posted for a particular guest, assume that
you are limited to ONE ITEM PER PERSON.
- There will be no flash photography during official signing sessions,
unless otherwise noted.
- There will be no photo ops during official signing sessions, unless
otherwise noted.
- Do not monopolize the guest’s time if there are others waiting. (Assume
that whatever you have to say must be said in 30 seconds or less, while the
guest is signing your item. It’s a good idea to write down what you
want to say.)
- Do not request excessive personalization, sketches, etc. unless the
guest offers.
- If you are bringing an item for the guest to sign, please have it ready
for signing when you are within sight of the guest. (For CDs and DVDs, you
should remove the cover insert to save time; for unusual items, please ask
the autograph staff for their recommendations.)
- Policies for specific guests may differ.
How Our Autograph Sessions Work:
- For each session, staff will issue a limited number of autograph passes
or tokens that represent our best guess at the number of people the guest
will be able to sign for during the scheduled period. If you do not receive
a token, it is virtually certain that you will not get to see the guest
during this session. You’re welcome to take your chances, but
don’t blame us if you miss out.
- A limited number of such passes will be made available during the
guest’s Q&A panel, specifically for those who attend the panel.
- Anyone waiting in line who does not have an autograph pass for a
particular session must wait behind all those who have one.
- EXPRESS PASS: In rare cases, a member (typically a prize winner)
will present an “Express pass” for a particular guest. This
allows the member to bypass the line entirely. Those who are lucky
enough to possess one should proceed to the front of the line and speak
with the staff member there.
- Otakon staff reserve the right to refuse access to any member who
fails to follow the rules (or attempts to circumvent them). Anyone
caught in the act is subject to the disruptive behavior policy, and
risks having their membership revoked.
Otakon staff reserve the right to make
changes to guests policies as circumstances dictate. If you have a
question about policy, please see the Otakon staffer in charge of the
guest appearance or signing. All staff rulings are final.
Notes and Gifts for Guests
If you’ve brought something special for the guest, such as a
personal note or small gift, we ask that you follow certain guidelines
for practical and safety reasons. Most guests appreciate these small
gestures, but many gifts cannot be accepted.
- Please ensure that you provide the name of the guest, as well as
your own name and contact information, either written on the outside of
the message or attached clearly to the outside of the gift.
- Please do not wrap your gift using tape or tie it using ribbon;
however, a gift bag or simple tissue paper cover is acceptable. (We must
be able to screen all gifts.)
- Avoid anything large or bulky or easily damaged. Most guests fly
quite a distance to appear at Otakon, and may have limited space in
their luggage. Any gifts you bring should be small, durable, and easily
packed.
- No food items will be accepted.
- If you have an item to present as a gift at any guest appearance,
please bring it first to the Otakon staff member in charge of the
appearance.
- DO NOT use Q&A time to present your gift to the guest; this
is extremely rude and unfair to the other people who came to hear
the guest speak.
- DO NOT use autograph time to present your gift without first
clearing it with the staff member in charge, as this may deny others
the opportunity to get to meet the guest.
- You may be asked to wait until the end of the session, or the
staffer may accept the gift in order to present it to the guest on
your behalf. (Rest assured, your gift will be given to the guest on
your behalf — that’s why we request your contact
information on every gift.)
Tips for Interacting With Guests:
- If you’re going to ask a question, write it down first.
It’s easy to become flustered if you’re not used to public
speaking or if you’re about to talk to someone you really admire.
Writing down what you want to say helps you to organize your thoughts so
you don’t waste everyone’s time or embarrass yourself.
- Every guest at the con is someone who has a cool job that
they’re quite good at. It isn’t necessary to worship the
ground they walk on — just be friendly and polite.
- Remember that guests get tired, too, and they’re entitled to
downtime. If you encounter a guest outside the con, try to make eye
contact before you approach them, and look for a signal that it’s
okay to chat. Please don’t interrupt meals or private
conversations.
- Try to avoid asking questions that the guest has answered a hundred
times. And if you come late to a panel, find out whether a question has
already been answered before you waste everyone’s time.
Don’t ask questions that are answered in the guest’s bio,
homepage, or Wikipedia entry.
| DO’S |
DONT’S |
Write down whatever it is you want to say. Be BRIEF. (see note #1) Tell them you like their work, and why. (BRIEFLY) Ask interesting questions about past, current, and
upcoming projects. Ask open-ended questions. Ask about favorite hobbies, shared interests, etc.
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Ask them questions that are answered in their Wikipedia
entry or Otakon bio. Ask questions that can be answered with a Yes or No.
Ask for hugs, kisses, or their hand in marriage. Ask for autographs or other favors. Waste everyone’s time. Ask deeply personal or invasive question.
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Participants in Otakon or other Otakorp, Inc. events are granting
their permission to be photographed or recorded by authorized Otakorp,
Inc. individuals. By purchasing your membership you inherently grant
Otakorp, Inc. permission to use such images or footage for archival or
promotional purposes.
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