Otakorp, Inc. is a nonprofit organization that operates this website.
Website: https://otakon.com
Organization: Otakorp, Inc.
Contact for privacy matters: privacy@otakorp.org
Mailing address: 961 Mercantile Drive Suite E, Hanover, MD 21229
For the purposes of applicable data protection laws, Otakorp, Inc. is the data controller of any personal information collected through this website.
This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website.
We collect limited personal information, primarily through automatic technical processes necessary to operate the website.
Information collected automatically
When you visit the website, we may collect:
This information is collected through server logs and essential cookies.
Information you voluntarily provide
You may voluntarily provide personal information if you contact us by email or through forms hosted outside this website (i.e. Otakon registration system). Such information may include:
Profile fields, badge details, and order history made accessible to us by our third-party event platforms.
We use personal information only for purposes consistent with necessary administrative tasks related to our nonprofit mission, including:
We do not sell or rent personal information.
For visitors in the European Union, we process personal data under the following lawful bases:
You may withdraw consent at any time where consent is the applicable legal basis.
This website uses strictly necessary cookies that are required for basic site functionality, such as remembering language or accessibility preferences.
We do not use:
Pages on this website may include embedded content (i.e. videos or images) from third-party platforms.
Embedded content behaves as if you visited the third-party website directly. These third parties may:
We do not control these third parties. Their data practices are governed by their own privacy policies.
We retain personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.
We may share personal information only:
We do not sell or share personal information for commercial purposes.
Your information may be processed or stored in countries outside your country of residence, including the United States.
When personal data of EU or Canadian residents is transferred internationally, we rely on appropriate safeguards such as:
European Union (GDPR)
You have the right to:
Canada (PIPEDA)
You have the right to:
United States – California (CCPA/CPRA)
California residents have the right to:
United States – Colorado, Connecticut, Delaware, Iowa, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia
We set forth above the categories of personal data we process, the purpose for processing personal data, the categories of personal data shared, and the categories of third parties with whom personal data is shared. Residents of Colorado, Connecticut, Delaware, Iowa, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Tennessee, Texas, Utah, and Virginia have certain privacy rights with respect to this data, as described below. To make an access, deletion or correction request, please email privacy@otakorp.org .
Exercise Your Rights
If you are a Consumer residing in one of these states (as defined in each state’s respective law) and would like to exercise your applicable rights, please contact us at privacy@otakorp.org .
To make an access, deletion, or correction request, please email privacy@otakorp.org . To submit a request to opt out of the sale or sharing of your information, or to opt out of targeted advertising, please email privacy@otakorp.org , although not applicable here, as we do not sell or share data or engage in targeted advertising. We will work to comply with your requests within the timeframes set out under applicable laws.
To exercise any of the rights described above, please contact us at:
Email: privacy@otakorp.org
Subject line: “Privacy Request”
We may need to verify your identity before processing your request.
We are committed to protecting the privacy of children.
This website and our events may be accessed by children under the age of 13. We do not collect personal information from children without the consent of a parent or legal guardian except in special, limited circumstances such as registering for our annual convention. When we do request personal information, we do not ask for more than is necessary for a child to participate in the activity. We retain children’s personal information only for as long as reasonably necessary to fulfill the purpose of the child to participate in the activity, including event administration and legal, safety, and insurance requirements. After this period, the information is securely deleted or anonymized. We take steps to prevent children from posting or publicly disclosing personal information without parental consent. In addition, parents can access, ask us to update or delete, and prevent further collection or use, of their children’s information at any time.
We implement reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, loss, misuse, or disclosure.
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
Otakorp, Inc. does not knowingly collect or retain personal information (PII) from individuals under the age of 18 without verifiable parental consent. All submissions for youth-oriented programming must be completed by a parent or legal guardian. By proceeding, you certify that you are at least 18 years of age and authorized to provide this information.